Facilities Coordinator

Title : Facilities Coordinator

Employee Working Location : Remote (Canada)

Employment Status : Temporary Full-time (12 months)

Salary Band : $48,322 – $60,402 / year

The Canadian Red Cross (CRC) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada’s Best Employers 2024, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

In this role, you will :

• Work closely with the Facilities Manager(s) to support all facilities activities in Western Canada.
• Serve as a first line contact for the facilities department for all internal and external customers/contractors.
• Coordinate facility maintenance, repairs and renovations throughout regions and other geographical areas as may be required.
• Monitor performance of HVAC and other major building systems to ensure a comfortable working environment for Red Cross personnel.
• Ensure work performed by contractors and service providers is completed in accordance with required standards and scopes of work. Liaise with contractors and location facility leads/contacts/purchase agents to follow through on approved work.
• Assist with sustaining the security and safety at all facilities.
• Provide administrative support to the Senior Manager, Facilities – Western Canada and the Director, Real Estate & Facilities Management.
• Perform minor maintenance and repair tasks where required.
• Respond to facility needs as outlined in the Occupational Health and Safety committee guidelines.
• Work with Coordinators from the Volunteer Resources and Customer Service Support (VCSS) Dept and assist with daily office activities (eg. procurement, office equipment maintenance, inventory management).
• Maintain a contractor list and maintenance and repair log for each location.
• Track and report on contract expiries.

What we are looking for :

• The minimum qualifications for this job include completion of a one (1) year post-secondary certification in a related field and at least three years of job-related work experience, or an equivalent combination of education and experience.
• In-depth knowledge of commercial building maintenance and repairs, janitorial services and procedures, grounds maintenance, etc.
• Knowledge of contracting and procurement of facility related services.
• Fluency in English is required, French is an asset.
• Exceptional customer service skills.
• Strong organization skills.
• Proficiency in MS Office Suite (Excel, Outlook, Word, Visio)
• Strong analytical, problem-solving and decision-making skills.
• Physical demands of the position require lifting up to 25 pounds.
• Valid driver’s license and valid First Aid Certificate or willingness to take training.
• Experience in working with a diverse population and un understanding of cultural issues.
• Certification and working knowledge of occupational health and safety standards.

Working Conditions :

• May be required to work non-traditional hours, be on-call, carry a cell phone and respond to emergency/disaster related requests.
• The majority of the work is performed in an office of work from home environment.
• Travel of up to 25% may be required.
• As we work with and support people (managers, colleagues, beneficiaries/customers, volunteers, donors and external partners) and communities in Canada and around the world, applicants whose first language is not English may be required to perform the responsibilities of the role in English.
• Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).