Executive Assistant / Operations Coordinator (Remote)

NOTE: This opportunity is only open to candidates residing in the following countries: Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador & Mexico. Applicants outside our hiring scope will not be considered at this time.

Why Viva?

Viva is on a mission to provide an unparalleled experience to our colleagues, clients, and communities. Our vision is to create over 1,000 new remote job opportunities in Latin America while being the best place to work in the world. Over the past year, our team has grown by 3x and is located across 12 different countries. We have built a 5-star career experience centered around:

1) Culture – your wellness is our top priority. Viva runs weekly activities to promote support, inclusion, and recognition. These activities include but are not limited to trivia, games, icebreaker discussions, Women in Leadership sessions, and team socials.

2) Growth – be surrounded by a team that supports your career development and be empowered with a transparent and accelerated path to leadership roles.

3) Impact – a once-in-a-lifetime opportunity to work alongside top executives at the fastest-growing companies in the world and support a social mission focused on empowering women to achieve greater gender equality.

Learn more at: https://execviva.com/careers/. #VamosViva #SomosViva

(Please do not use the “Get Started” button on our website to apply for this or any position)

Who are we looking for?

• 2+ years of equivalent work experience preferably in the admin/executive assistant role
• Excellent English (C1 proficiency) and strong communication skills (written and verbal)
• Strong proficiency with Google Workspace and ability to learn new tools (Slack, Notion, etc.)
• Experience in customer or client service is a plus
• Experience working with North American professionals is a plus

Ideal Candidate Traits:

• Excellent communication skills
• Attention to detail
• Problem-solving and driver mindset
• Organization and time management
• Good Intuition
• Tech-savvy
• Proactiveness
• Receptive to feedback
• Resourcefulness
• Sense of urgency and accountability

What will you do?

During training:

• Undergo 4-8 weeks of paid, upfront training (training may be cut short depending on the business needs)
• Receive regular coaching sessions and customer readiness to fully equip you before you get paired with an executive

Support up to 3 executives as an executive partner in the following critical areas:

• Calendar & email management
• Travel & expense management
• Meeting & presentation support
• Team engagement & event planning
• Operations (document management, process improvement, reporting)

What do we offer?

• Long-term stability and 100% remote forever
• Competitive pay with semi-annual increases and performance bonuses
• Paid holidays, vacation days, sick days, and family care days
• Paid maternity leave, pregnancy accommodation, and flexibility for any family commitments
• Global health insurance including medical, dental, vision, and mental health with fully paid premiums and zero out-of-pocket deductible
• Extensive career development support including paid training, ongoing coaching, and weekly learning and growth sessions
• Quarterly budget for courses and home office equipment
• World-class culture with weekly wellness sessions, team socials, team meals, trivia, and Women in Leadership sessions

If this feels like the right long-term career path for you, we recommend you apply! Our process typically takes 1 week from start to finish. Please monitor your spam/junk folder for emails from us.

Know someone equally skilled and talented as you? Share this opportunity with them and earn up to $500 per month! Learn more about our Friends of Viva program and start referring today. https://referral.execviva.com/friends-of-viva

Viva is proud to be an equal-opportunity employer. We do not discriminate in hiring or any employment decision based on age, race, religion, country of origin, sex (including pregnancy, childbirth, or related medical conditions), marital status, gender identity, or sexual orientation.